Kickoff Ariel — decisions
AB
Anna Bianchi12 Feb, 09:24
ToProject Ariel team
Ccagent@yourcompany
Go-live confirmed for 15 September. We need the ACME data by August or the date slips.
Native Microsoft 365
Your knowledge stays. And stays coherent.
An agent with its own company email inside your Microsoft 365: put it in copy, and the project knowledge base writes itself — staying coherent over time.
12357911141618sources this month
SecondBrain 365Reading. Linking. Checking for contradictions.
Writing your knowledge baseEvery line keeps the source it came from
Knowledge base up to date18 sources · 1 page · nothing lost
GM
We need a second run on production before go-live.
Agreed. Before the 15th?
GM
Yes — week of the 8th.
Type a message
Documents / Tender /
Tender pack — Annex C
4.2 The clarification window closes 11 days after publication.
Modified
3 Mar
By
M. Rossi
ACME data — first extract
Partial export attached. Missing the cost centres.
Who signs off the migration plan?
I do — send it over.
Rollback window: 4 hours from cutover.
Modified
22 Feb
Re: go-live checklist
Two items still open on the ACME side.
Staging is green. Production next.
Book the window.
All critical paths passed. Two minor defects logged.
Modified
4 Mar
Timeline — revised
Proposing we slip to the following week.
Projects / Ariel /
Project timeline
Go-live 15 September. ACME data by August.
A second production run is required before go-live.
Clarification window: 11 days from publication.
Rollback window: 4 hours from cutover.
Migration plan signed off. Staging green, production booked.
Linked:Test resultsOpen tasks
Built by Dev4Side, makers of intranet.ai
We only do Microsoft 365. All of it.
SecondBrain 365 lives where your company already works: the agent has an identity in your tenant, reads what you share with it in Outlook and Teams, and writes to SharePoint. If you run Microsoft 365, there is nothing to integrate.
Outlook
Teams
SharePoint
Office filesSolutions Partner across the whole stack
The software house that builds SecondBrain 365. Microsoft-only since 2010, from Milan and Pesaro.
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Read all 67 reviews on Google
Our SharePoint intranet, used by 200+ enterprises across 10 languages.
4.7/ 5
Read all 98 reviews on CapterraThe problem
Your information is out of date. Always.
A company that moves fast makes its own information obsolete. Decisions get taken in a meeting, corrected in a chat, confirmed in an email — and the page that was supposed to hold them was written months ago. Keeping it current is a real job, and it is nobody's.
Store opening — Milan
- Opening set for 15 September, agreed at kickoff.
- Shop fitting starts in July, once the permit is through.
- Counters ordered from Fratelli Nava, delivery in August.
- Staff training in the last week of August.
Information travels on more channels than anyone can follow. Each one is right when it is written — none of them goes back to correct the page that is now wrong.
- Deadlinesthe date everyone still quotes was moved two months ago.
- Specificationsthe version in the folder is not the version being built.
- Responsibilitieshalf the team still asks someone who left the project in spring.
- Decisionstaken twice, in two different ways, because nobody could find the first one.
- What was ruled outdiscussed again from scratch, a year later, by people who were not there.
How it works
Put it in copy. It takes care of the rest.
No new tool to adopt, no migration. The only new thing is an email address.
Outlook12 Feb
Kickoff Ariel — decisions and next steps
From Anna Bianchi
To Marco Realli, Giulia Ferri
Ccagent@yourcompany
Thanks everyone. To recap what we agreed: go-live is 15 September. Marco is fine on infrastructure but flags that we need the ACME data by August, otherwise the migration slips…
Teams· Project Ariel
M
Marco Realli 09:14
Migration test passed, but only on staging.
G
Giulia Ferri 09:21
Then we need a second run on production before go-live.
SharePoint.docx
Tender pack — Annex C
3.4 The contracting authority shall publish clarifications on the portal.
3.5 The clarification window closes 11 days after publication of this notice.
SecondBrain 365always listeningwriting to the KB…
Knowledge basewritten by the agent
Decisions /
Project timeline
Go-live set for 15 September, agreed at kickoff. Dependency: ACME data by August.
A second migration run on production is required before go-live.
Clarification window: 11 days from publication.
Linked:Test resultsOpen tasks
Bring it in
CC it on an email, invite it to a meeting, add it to the Teams group, or share documents with it.
It writes
It turns those conversations into structured knowledge base pages on SharePoint, linked to each other.
It warns you
It posts on Teams when two pieces of content contradict each other, so you decide which one holds.
01
It remembers, and it checks
Keeping what you know is the easy half. The agent also compares what comes in against what is already written, and raises a hand when the two disagree.
02
There is nothing to integrate
It is not a tool your team has to adopt. The kickoff minutes are already in Outlook, the message about the permit is already in Teams, the knowledge base is already SharePoint.
03
It speaks first
You do not query it to find the contradiction — it posts in Teams the day it appears, and asks the team which version holds.
Use cases
One agent. As many use cases as you need.
What changes from one use case to the next is not the software. It is the context file — a page of plain language where you write the rules that apply here.
- Project management
- IT service desk
- Onboarding & offboarding
- Internal communications
- Legal
- Internal support desks
- Board meetings
- Store openings
- Compliance reviews
- Product management
- ISO audit
- Department meetings
- Event management
- Procurement
- Tenders
- ERP rollouts
- Rebrands
- Training programmes
- HR
- RFP & bids
- Sales meetings
- Customer care
- Certifications
- Supplier reviews
- Plant commissioning
- Due diligence
- Partner programmes
Explore where SecondBrain 365 fits in your company — and what it would keep straight for the teams you run.
Nothing new to install. It runs on what you already pay for.
A workspace is three things — and you already have two of them.
A Teams group
The one the team already works in. The agent joins it like a colleague, with its own company email.
A SharePoint site
Where the knowledge base is written. Your tenant, your permissions, your retention rules.
A context file
A text file in plain language: what matters here, what to watch for, what to flag. The only piece that changes between one use case and the next.
No new app for your team to learn. People keep working in Teams and Outlook exactly as they do today — the agent is one more address in the Cc field, and the knowledge base is a SharePoint site they already know how to open.
Coming from Viva Topics
Microsoft closed Viva Topics. The problem didn't close with it.
Topic pages went back to being ordinary SharePoint pages, and the knowledge they were holding together went back to being scattered across Teams and Outlook. If you had it, you already know the gap it left.
What a Viva Topics alternative has to doThe difference in one line
Found what was already written down.
Writes it — and tells you when two pages stop agreeing.
Security and governance
The other AI notetakers keep your conversations. We can't.
They process your meetings on their infrastructure, under their retention rules. SecondBrain 365 has nowhere to put your content: the agent lives in your tenant, and everything it writes stays in a SharePoint site you own.
- Where your content lives
- Generalist meeting AIOn the vendor's servers
- SecondBrain 365Your SharePoint site, your tenant
- Who sets retention
- Generalist meeting AITheir policy
- SecondBrain 365Yours, unchanged
- Who controls access
- Generalist meeting AITheir console, their roles
- SecondBrain 365Your Entra ID and Conditional Access
- Where the audit trail is
- Generalist meeting AIYou ask them for logs
- SecondBrain 365Purview, where you already look
- If you stop tomorrow
- Generalist meeting AIYou export what they let you
- SecondBrain 365Nothing moves — it was always yours
And the agent proposes, it does not decide. Turn on the approval step and nothing enters the knowledge base until a person says yes.
The five questions your IT department asks →What it replaces
Today this job has a price. You are already paying it.
Keeping a project's knowledge written down and current is work, and somebody is doing it — or nobody is, which costs more. There are three ways it goes.
An external project manager
Brought in from a consultancy when the documentation is contractually required and nobody internal has the time. You know the day rate — it is on the last invoice.
Someone on your team
Senior enough to know what matters, spending a day a week writing up what everyone else said. It works, and it is the most expensive hour in the company spent on transcription.
Nobody — and it costs the most
Decisions taken twice because the first one could not be found. Handovers that lose half the context. A go-live that slips because the date nobody updated was the wrong one.
What clients say
About the team behind it
SecondBrain 365 is new. Dev4Side is not — these are reviews of the company that builds it, on Google.
“It's not easy to find professionals as competent and passionate as I found at this company. Congratulations.”
“I recommend Dev4Side 100%! I needed their support and they were absolutely exceptional — not only very kind, but also fast and effective. A special thanks to the whole team!”
“I have been working with this company for several years and can confirm their great competence, reliability and availability. Always ready to support us with effective and tailored solutions — a solid and trustworthy long-term partner.”
“Very competent company in the Microsoft 365 space, with professional and skilled technicians. Thanks to their help we were able to implement new technologies and solve difficult problems.”
“I confirm the excellent collaboration with Dev4Side. Engaged for a fairly critical project in cloud Azure software development, they proved extremely competent.”
“Since 2022 we have been working with Dev4Side for national and international internal communications. The team is always present and ready to handle our requests, always offering solutions, ideas and interesting insights. We highly recommend Dev4Side to anyone looking for a reliable and innovative partner.”
FAQ
Frequently asked questions
No. SecondBrain 365 runs inside your Microsoft 365 tenant. The only new thing your team sees is an email address to put in copy — there is no client to deploy and no tool to adopt.
In your tenant, where it already is. The knowledge base is a SharePoint site you own and the agent has an identity in your Entra ID. There is no server of ours that your conversations pass through.
Yes. The pages the agent writes live in SharePoint, so Microsoft 365 Copilot reads them like any other content in your tenant. You are making Copilot better at answering about your projects.
The workspace decides. Whoever manages it chooses who joins, and only those people talk to the agent. The agent sees what is shared with it — it does not go looking around your tenant.
You correct it, like any other SharePoint page. You can also turn on an approval step, so a person validates what the agent proposes before it enters the knowledge base.